October 2022 PTO Meeting Minutes

1. Welcome and Call Meeting to Order (Alison)
2. Introductions
3. Old Business
   1. Approve September 2022 meeting minutes (Found at https://hbpto.net/blog)
      1. Carrie motions to approve
      2. Ann seconds
   2. Other 
4. Open Board Position – Secretary (Alison)
   1. Continue to share and communicate
   2. Announce at FFN 
5. Teacher Communication Update (Secretary)
   1. Letter was sent out by Janet
   2. Wish List
      1. Linda will share the google doc; update; send to Jenny to send to teachers
6. Hornet Hop Update – Nov 18 (Janet)
   1. Space theme
   2. Using left over 5th grade send off decorations
   3. Dallastoyswholesale – light up toys; 500 items
   4. Food options
      1. Dominos cannot support
      2. Talking to Pizza Supreme; other options: Costco, Little Caesars
   5. Same nights as middle school play; so limited with middle school volunteers
      1. Extend volunteer to teachers (Janet to coordinate with Jenny)
      2. Carrie to connect Liz with MS honor society
   6. Decorating
      1. Thursday night before has volleyball 6-9
      2. Cannot during the day on Friday
      3. Consider decorating before school on Friday
   7. Finance
      1. Janet to work with Carrie for purchasing prizes and toys
      2. Title funds – food, beverages, DJ
   8. Bottle blast donations in back
   9. Sign Up – Jessica 
7. Conference Meal for Teachers (Nov 7)
   1. Need new lead to plan
   2. All day conference day; set up by 11am; take down after conferences
      1. Someone to set up; and then check throughout the day
      2. Check inventory for paper product
8. Silent Auction Update – Nov 18 (Liz)
   1. Paypal account – Linda investigating
   2. Determine the plan for rotating prizes and collecting 
9. Family Fun Night Outdoor Movie Night Update – Oct 14 (Alison)
   1. Moving inside
   2. Ken will help with 
10. T-Shirt/Online store website update (Alison)
    1. Hijabs (see story from Willian Byrne) 
11. Volunteer Coordinator Update (Liz)
    1. Volunteer Needs
       1. Tiffany R – help with ReadAThon
       2. Restaurant Fundraiser – Cane’s Nov 1
    2. Yearbook
       1. Cover contest going out tomorrow; deadline 11/11; announce at 11/18
       2. Sales are in line with previous years
       3. Mention at tomorrow’s FFN
       4. Request to approve 20 scholarships – approved
12. Treasurer Update (Carrie)
    1. Final 2021-2022 Results
    2. Budget 2022-2023
    3. Grant Requests
       1. Summary of Grant Approvals
    4. Signatories on PTO bank accounts to be updated (Remove Linda Smith, add Alison Cromie / Secretary)
    5. $1700 – Spent on previous years 5th grade send-off; next year a budget will be put in place
13. Other

Next Newsletter submission due date: OCT 24