February 2021 PTO Meeting Notes

Parent Teacher Organization (PTO) Meeting

Thursday, February 19th, 6:15-7:15 p.m.

Meeting was held virtually over zoom with 14 in attendance. 

1. Introductions
2. January meeting minutes were approved
3. Virtual Snowman Event Recap – not much participation, probably due to very cold weather and no prizes
4. SMART Fair Update – thanks to teacher push, more students have signed up to participate, most entries are SMART fair, we will not include a judged science fair portion this year, 
5. Read-A-Thon Update – sponsors and donations are steadily being added, prize structure and prizes are all going through the equity committee for approval
6. Yearbook Update – working on a push to sell yearbooks, we are currently not on track to meet contracted book goal
7. Volunteer Coordinator Update – Conference Treat Bags are being made for all teachers and staff for conferences, 
8. SmashBurger restaurant night is Feb 24th
9. Treasurer Update -January Financials
   1. Revenue was $516, which was comprised of Read-a-Thon Corporate sponsors totaling $400, $95.60 received from Box Tops and $20 received from tie-dye t-shirt sales.   
   2. Expenses were $755, coming from $500 donation for the BHS Scholarship, $150 donation to Class Acts, $79 for the Unity Mural grant, and $27 for the Sit Spot grant.  
   3. YTD, the PTO has brought in $1,721 and incurred expenses of $8,998, resulting in a net loss of ($7,278).
   4. Cash balance on 1/31/21 was $32,277.  
   5. FY forecast shows a profit of $1,070, but is highly contingent upon the Read-a-Thon.  .  
10. Zoom Testing for Read-A-Thon Pepfest – recorded zoom meeting and stop clock for pepfest

Upcoming School and PTO Events

• February Virtual Story Time after PTO Meeting
• Feb 24th – SmashBurger Restaurant Night
• March 19th – Next PTO Meeting
• Read-A-Thon