PROPOSED AGENDA
- Welcome and Call Meeting to Order (Alison)
- Introductions- Ken, Tanya Meyer, Celeste, Heather, Alison, Liz, Keralyn
- Old Business
a. Approve February meeting minutes (Found at https://www.hbpto.net/blog)- Alison
motions, Heather seconds - Read-A-Thon Update (Liz)- $11,000 approximately. Earned the duct taping prize.
- Restaurant Fundraisers
a. April – Raising Canes- Betsy arranged
a. May- did Betsy find something for May too? - Twins Game Night – May 3- quite a few unclaimed free tickets. Figuring out how to
get those used. Ordered another bus, 83 signed up for bus. Two buses total.
Covering buses through title funds- Melanie is finalizing. Can also apply money
raised from tickets to go towards buses. Ken and Melanie can touch base with
Betsy. We have ~$500 in budgeted. - Volunteer Coordinator Update (Liz)
a. Staff appreciation week- planning is underway, trying to meet tomorrow.
Massage therapist volunteered but doesn’t have much capacity.
a. Volunteer Needs
i. Yearbook- no updates from Linda. Outreach in newsletter, haven’t
received any takers
i. May family fun night- decide what to do. In past we have had pizza,
Kona, other desserts. Title funds available? Can cover pizza, but
not Kona. Ok to not have Kona. Movie and games. Could do
Costco cookies or similar again. Look at signup genius from last
year. Jessica Scholl ordered pizza last year can do again, could do
it again maybe have some help. Last year did a combo of pizzas.
Liz will connect with Jessica. Alison will work on flyer, movie-
Elemental. Look at planning doc. Nicollet National Junior Honors
students could be good source of volunteers.
ii. Cane’s Donation- Melanie was in contact. Canes graduation
certificates for 5 th graders. Also have basket for staff appreciation. - Yearbook Update-
a. Approve 2024-2025 Calendar (Alison)- - Fall family night Oct 4 th –
- Do not know MCA testing window yet to schedule Readathon
around. Later April preferred. Decide pepfest day depending on
when. - May 2 nd digital learning day
- May family fun night 5/9
9.
- 2024-2025 Board Ballot
b. Email needed to go out – use this doc as a base- Liz has another template
email to send
c. Remove Heather in case - May Family Fun Night Planning
- Treasurer Update (Heather)
- US Bank donation Read A Thon facilitated from Keralyn needs to be
finalized. Linda Smith has process. - Thank you to Crown Rental- Liz will do
- Thank you notes from BLT, Brainpower in Backpack,
- Only $70 in negative, lower than projections
- Did not get grant for Spanish books, do we have room to cover any of
those books/grants? - In future having grant amount set aside by grade- decide at executive
meetings in august, communicate to staff at the beginning. - Ken notifying teachers about book grant approval amounts.
- Events Planning Update Committee Update (Ken)- Nikia, Ashley Berryman are
helping. Meeting in July 18 th , 6pm - Other
a. May Newsletter submission due date: April 19 th or 26 th . Signup genius for
Family Fun Night, Staff Appreciation, Ballot and volunteer, Readathon
Results, Restaurant Fundraisers
a. Migrate website to new host- new free host, or keep in budget.
b. Need new budget
c. Need to code copies made
d. Volunteer thank you cards- physical thank you cards, start doing that
again. List of classroom volunteers as well.
Upcoming School and PTO Events/Key Dates
PTO Meeting – Next Meeting: May 16 @ 6:15 pm – 7:15 pm
Twins Night – May 3rd
May Family Fun Night – May 10, 2024
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